Request for Clarification Responses

Probation Tenant Improvement

Supplemental Information - Not Part of the Contract Documents

The following list is comprised of paraphrased Requests for Clarification (RFC) submitted by potential bidders or sub-bidders in writing via email, letter, and this form:

24-S-03 Request for Clarification Form

I would like to request the storefront specs for the Type B storefront door leaves. (RFC 24S3-4 ,24S3-36 submitted 1/22/2025)

A field survey indicates the following interior storefront: Arcadia 1-3/4"x4" non-thermal center glazed system for 1/4" glass with narrow stile swing entrance doors. Contractor shall verify and match existing Response date: 01/30/2025

Is the project subject to a Project Labor Agreement (PLA)? (RFC 24S3-5 submitted 1/23/2025)

No. Response date: 01/27/2025

The drawings show that the mechanical fire alarms will remain, but will the duct detectors be replaced throughout the building? (RFC 24S3-6 submitted 1/23/2025)

Contractor bid shall include an evaluation of the existing fire alarm system, the necessary design and documentation to provide a submittal for approval, and the work necessary for any modifications. Drawings provided for bid only as indicated. Response date: 01/30/2025

 

Can we please get a copy of the sign in sheet from the jobwalk? (RFC 24S3-7 submitted 1/27/2025)

The attendance list for the pre-bid conference is posted to the project website under Pre-Bid Conference. Response date: 01/30/2025

 

Is there any information regarding the type of solid surface to be used on this project? (RFC 24S3-8 submitted 1/30/2025)

Contractor shall provide standard, 1/2" thick, solid surface material with colors, patterns and exposed edge treatment as selected by Architect from manufacturer's full range. Available manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following: Avonite Surfaces, Corian (Dupont), Wilsonart LLC. Response date: 02/05/2025

 

Drawing No. A-504
Are the lockers noted Sheet A-504 Detail F5 casework or prefabricated locker cabinets? Existing lockers are metal, would metal lockers be an option? (RFC 24S3-9 submitted 1/30/2025)

Contractor shall provide prefabricated HPDL lockers as specified on detail F5/A-504. Response date: 02/05/2025

 

Drawing No. A-601
Sheet A-601 Door 04 & 05 Type C Panel Wood Doors: Please provide specifications for wood doors. (RFC 24S3-10 submitted 1/31/2025)

Delete door Type C and provide door Type B at doors 04 and 05 to match adjacent offices. Response date: 02/05/2025

 

Drawing No. H2/A601 Door Schedule Specification No. 081113 Hollow Metal Doors & Frames
The door type "A" for door 01 room 150 calls out 1/4" temp clear glass view panel. Should this glazing be BR Level 3 as called out for the adjacent transaction windows? (RFC 24S3-11 submitted 1/31/2025)

Contractor to provide Type A door with 1/4" tempered clear glass view panel as indicated. Ballistic rating is not required for the door adjacent to new transaction windows. Response date: 02/05/2025

 

Drawing No. AE211
Is the MA Station (186) part of the scope? We don’t see any elevations. Per page AE211, “All Millwork Counters and Backsplash to be QS-1” (quartz); where is SS-1 used? (RFC 24S3-12 submitted 2/3/2025)

This request is not applicable to this bid. References listed in questions are not part of this project. Response date: 02/10/2025

 

Drawing No. A601 Finish Legend Flooring Specification No. Div 9
Division 9 spec's has no info for Flooring or Tile in Div 9 Can you provide spec's for these two items with sizes (RFC 24S3-13 submitted 2/3/2025)

See sheet A-601, FINISH & OPENING SCHEDULE, FINISH LEGEND, FLOORING items for flooring information. Style, color, and size to be determined unless noted otherwise. Response date: 02/05/2025

 

Drawing No. Sheet A-105 Detail E-1 and A-1 Specification No. Section 323119 - 2.2 Decorative Steel Fences - B. - Post ; See Drawings
The detail shows 3" round post. Typically on an iron fence the post match the iron. can you please confirm that on this project you want round post instead of square. (RFC 24S3-14 submitted 2/3/2025)

Square posts are preferred at new decorative steel fencing. Response date: 02/05/2025

 

Specification No. 323119
Please specify which gate operator to use on this project. It states details about an operator and suppliers but no model name or number is mentioned. Please clarify (RFC 24S3-15 submitted 2/3/2025)

Per specification 323119, section 2.4.B, "Provide factory-assembled automatic operating system designed for gate size, type, weight, and operation frequency. Provide operation control system with characteristics suitable for Project conditions, with remote-control stations, safety devices, and weatherproof enclosures; coordinate electrical requirements with building electrical system." Any gate operator that satisfies the requirements as indicated is acceptable. Response date: 02/05/2025

 

Specification No. Bid Forms
I just want to clarify that there is no Bid Bond form included in the specs. Can we use a bid bond form provided by the surety? If not please send me the bid bond form for this project. (RFC 24S3-16 submitted 2/3/2025)

Bonding companies / surety bonding agencies may provide their own bid bond forms. The Bid Security and Signature sections of the Bid Express solicitation or Bid Book must be completed by the bidder and submitted with their bid. Response date: 02/05/2025

 

Drawing No. A601
The specification for the porcelain tile (F3) is not mentioned. Could you please provide the tile specifications? (RFC 24S3-17, 24S3-23, 24S3-19 submitted 2/4/2025)

Provide the following porcelain floor tile where indicated: Daltile Keystones Colorbody Porcelain 2x2 Mosaic or similar. Color to be selected from manufacturer standard palette. Response date: 02/14/2025

 

Specification No. 33543
According to the Finish Schedule (Sheet No: A601), the stair corridor finish is specified as polished concrete. However, the same page mentions Flexco Heavy Duty Radial 11 Stair Tread and Riser for the stair finish. Could you please clarify whether the Flexco Heavy Duty Stair Tread and Riser should be provided on the steps and Rubber Tile on landing, or only on the steps, with the landing finished in polished concrete? Please confirm. (RFC 24S3-18 , 24S3-24 submitted 2/4/2025)

Rubber stair treads (Flexco), as specified, shall be installed only at the top and bottom stair treads of each stair flight. Landing floors (other than stair treads) shall be as specified (F2) in the Finish Schedule and Finish Legend, sheet A-601. Response date: 02/05/2025

 

Drawing No. A202.2
According to the specifications 033543 for the polished concrete trade, joint filler is mentioned. Could you please confirm whether the concrete contractor or the polished concrete contractor is responsible for the joint filling? If it is our scope, please provide the construction joint details (RFC 24S3-19, 24S3-25 submitted 2/4/2025)

The limits of any contract between the Contractor and Sub-Contractor, including who is responsible for joint filling, shall depend upon their own contract stipulations (see Specification 007200 General Conditions, section 2.05.B.). Joints shall be filled according to manufacturer's directions for use. See Basis-0f-Design product literature for more information. Response date: 02/05/2025

 

Drawing No. A202.1, A601
The finish schedule specifies carpet tile for the hallway and polished concrete for the workstation and break room. However, the floor plan (Sheet A-202.2) does not indicate the boundary between these finishes. Could you please clarify the exact areas for carpet tile and polished concrete? (RFC 24S3-20, 24S3-26, 24S3-31 submitted 2/4/2025)

Provide carpet tile at HALLWAY [107] approximately 4'-6" wide continuous along south side of offices [104-106, 108, 127, 111-113] See Drawing Sheet A-202.2 markup. Response date: 02/14/2025

In Corridor 225 (Sheet A-202.1), Keynote 9 mentions the existing wood panel and wood baseboard, while the finish schedule (A-601) lists the base as B1/B2. However, it does not specify which walls require B1 (rubber base) and which require B2 (wood base). Please clarify. (RFC 24S3-21, 24S3-27, 24S3-32 submitted 2/4/2025)

Rubber base (B1) shall be installed on all walls in (E) CORRIDOR [225] except as follows: (E) Wood base (B2) to remain on north wall that include doors into (E) CONFERENCE [227] and at wet bar facing the corridor shown just north of JANITOR [222]. Response date: 02/14/2025

Could you please confirm if this project has only one phase or multiple phases? If there are multiple phases, please specify the total number. (RFC 24S3-22, 24S3-28, 24S3-33 submitted 2/4/2025)

This contract is the first of two phases. Response date: 02/05/2025

 

Drawing No. A-601 / Hardware Schedule
On page A-601, the hardware schedule #1 says securing device by door manufacturer. Do you want a dead bolt lock or panic hardware? #4 says an LCN 4040XP surface mount closer then says automatic opener. You cannot have both. Please advise which one the county would like. Thank you, (RFC 24S3-34 submitted 2/4/2025)

At HARDWARE SCHEDULE SET #1, do not provide locking mechanism (dead bolt or panic hardware). Additionally, all existing interior storefront doors at offices (typical at 51 doors) shall have locking mechanism removed. Current 'hook-bolt' locks are not code compliant (CBC 1010.2.2). At HARDWARE SCHEDULE SET #4, delete surface closer and provide surface mounted automatic door operator compatible with wall mounted actuator as specified. Response date: 02/14/2025

 

With the bid date pushed to the 20th, does this incorporate the RFI deadline of 2:00 P.M. on the tenth (10th) calendar day prior to bid opening. (RFC 24S3-35 submitted 2/5/2025)

Yes, the Request for Clarification deadline will remain at 2:00 PM on the tenth (10) day prior to the bid opening, now based on the new bid opening date. Response date: 02/06/2025

 

Specification No. Earthwork
Are there any C sheets/grading available? (RFC 24S3-37 submitted 2/7/2025)

No. Response date: 02/10/2025

 

Will the building be occupied during construction (RFC 24S3-38 submitted 2/7/2025)

No. Response date: 02/11/2025

 

Drawing No. Existing Cabinet Finish Specification No. Div 9
Can we get clarification on the existing cabinets that need to be refinished, are there pictures available can we get access to review. (RFC 24S3-39 submitted 2/7/2025)

Existing cabinets/casework to be refinished are indicated on sheet A-202.1, keynote 7 in rooms 225 and 227. Pictures available Response date: 02/14/2025

Specification No. Insurance Requirements
Please confirm that the General Liability Insurance limit is set at 5M /10M with auto at 5M and if the subcontractors need to carry the same limits? (RFC 24S3-40 submitted 2/7/2025)

Commercial General Insurance of 5M / 10M Aggregate. Auto minimum is 5M. The County will monitor the insurance of the Prime Contractor. Response date: 02/11/2025

 

Drawing No. FA Sheet(s) Specification No. Fire Suppression
Are fire Sprinklers and Fire Alarm Systems Deferred Submittals? (RFC 24S3-41 submitted 2/7/2025)

Yes. See DEFERRED SUBMITTALS, sheet G-101. Response date: 02/11/2025

 

Drawing No. A-502 note 7 Specification No. Div 10
On sheet A-502 Note 7 calls for the toilet compartment doors to be replaced as required. We do not know the extent of the work or if the doors comply to ADA requirements, how should we bid this item? (RFC 24S3-42 submitted 2/7/2025)

Contractor shall assume ALL toilet compartment partitions, doors, and associated hardware need to be replaced in ALL restrooms. Match existing system; metal, floor mounted, and overhead braced - Contractor shall verify. Existing systems shows significant wear and deterioration. Response date: 02/11/2025

 

Specification No. Div 00
Will we have authorization to use existing power & water (RFC 24S3-43 submitted 2/7/2025)

Yes. Response date: 02/11/2025

 

Drawing No. A-103 note 35 Specification No. Section 323119 - Decorative Metal Fences and Gates
A-103 note 35 calls out for 24' rolling gates. Spec Section 323119 only calls out swing gates Please confirm locations & details for rolling gates & swing gates. Also, will 24' rolling gates require a grade beam to secure track for rolling gates. (RFC 24S3-44 submitted 2/10/2025)

24' sliding gate assembly shall match materials, height, and appearance of adjacent steel fence as indicated on detail A1/A-105 at three locations as indicated on ENLARGED SITE PLAN, A2/A-103. Contractor shall assume that an 8" deep x 24" wide concrete grade beam with 3 - #4 rebar at bottom shall be required along the entire length of the sliding gate track. Response date: 02/11/2025

 

Drawing No. A-103, A-105 Specification No. Section 321216
Reference sheet A-103, Note 32 is showing the concrete wheel stop with a 6” height. Also, please reference sheet A-105, detail A9 is showing that the concrete wheel stop is 4.5” height. Please advise. (RFC 24S3-45 ,24S3-46 submitted 2/10/2025)

Provide 6" high concrete wheel stops typical per note 32, sheet A-103. Detail A9/A-105 will be revised to 6" high Response date: 02/14/2025

 

Reference sheet A-202.1, note 4 is referencing to sheet A-504, detail C9 for additional Information for the solid surface countertop, but the detail C9 on sheet A-504 is showing “Typical Reach Ranges” (please see below). Please provide additional information for the solid surface countertop. Please advise. (RFC 24S3-47 submitted 2/10/2025)

See response to RFC 24S3-8 Response date: 02/11/2025

 

Please reference sheet A-801, detail J7. Please provide the measurement for the bottom opening at the “Typical couter brace detail”. Please see below. Please advise (RFC 24S3-48 submitted 2/10/2025)

Use LAVATORY BRACKET SUPPORT, detail F7/A-801 where counter supports are indicated or needed. Delete detail J7/A-801 (unused). Response date: 02/14/2025

 

Addendum states to replace the bid bond form. Is there a new bid bond form to be used that will be submitted with bid and mailed to you early? On Bids Express, section 0014313-2 is not for a bond. Is a bond still required and if so, do we use the bond form provided in the specs? Section 004313-1? (RFC 24S3-49 submitted 2/11/2025)

The "Bid Security Form" in Bid Express was changed to correct an error and make the questions on the Bid Express version match the questions listed on the paper version. Addendum 1 did not have an attached bid bond form because the paper form did not change and the only changes were made to the electronic bid form on the Bid Express website at the time Addendum 1 was published. A bid bond is still required for both paper and electronic bids. Include Bid Security Form Section 004313 with your bid, either the electronic version in Bid Express or the paper version. Response date: 02/14/2025